Student Events

To book an event at Vic, please:

1. Download and complete the “Victoria Student Event Form” (fillable PDF or DOC).

2. Submit the form to vic.studentevents@utoronto.ca.
   The best practice is to submit the VSEF for any events at least 10 business days in advance to provide sufficient time for alternative arrangements if needed (different room, confirmation of budget, etc). If you do not have all the details for your VSEF, please fill out as much as possible, and submit it! The Dean’s Office staff are more than happy to walk you through any questions or concerns you may have as you plan your event.

3. The Student Event Organizer will hear back from Dean’s Office Staff within two business days to confirm the booking or schedule a risk assessment meeting.

4. If risk assessment is required, it will be scheduled within 5 business days of the initial VSEF confirmation.
   If you require alcohol or food service at your on-campus event, approval will take an additional 10 business days (VSEF should be submitted 15 days in advance).

If you would like to host a table in the Vic Quad or in the Wendy Cecil Atrium, please:

1. Download and complete the “Tabling Request Form” (fillable PDF or DOC).
   
   
2. Submit this form to vic.studentevents@utoronto.ca at least five business days before your event.
   
   
3. You will hear back from Dean’s Office Staff within two business days about booking confirmation and/or a follow-up if any catering is involved.

• If you are planning on hosting an event with catering and/or alcohol service, please ensure you submit a VSEF at least 15 business days in advance.
  
  
• The same VSEF can be used for events on and off campus.
  • For On-Campus Events, please keep in mind that your first choice of space may not be available.
  • For Off-Campus Events, please submit the VSEF before making any confirmation or deposits with venues.
    
    
• Not sure if you have all the info, but you're worried about timelines? Submit the VSEF with as much info as you have to get the process started and book an appointment with a staff member in the Dean’s Office.
  
  
• Turnaround time for space bookings only (i.e. a meeting with no catering or alcohol service) is typically quicker. Stay tuned for more information on drop-in bookings in the Goldring Student Centre.

Space	Types of Bookings	Capacity
Wendy Cecil Atrium, GSC Open space on the first floor of the GSC	Tabling Booking Panel Presentation	53
Wymilwood Lounge  Large closed room on the first floor of the GSC with multiple setup options available	Panel Discussion  Lecture Series  Group Work  Group Meeting	50
Copper Room, GSC Classroom-like space with a smartboard	Lecture Series Group Meetings	25
Music Room Closed room with mirrors, a piano, a barre along the back wall	Auditions Dance Practise Music Rehearsals Group Work	40
Commuter Lounge Basement lounge space with soft seating and built-in TV for AV	Group Meetings Group Work Movie Screening
Margaret Addison Field Field bookings are subject to cancellation in poor/muddy weather	Drop in sports Outdoor Games Outdoor Movie Nights
The Cat’s Eye Student-Run lounge space used for drop-in space and multiple events. Contact managers@thecatseye.ca for bookings.	Panel Discussion Lecture Series Open Mic Plays
Alumni Hall Large space in Old Vic with multiple setup options available	Panel Discussions Dances Open Mic	50 - 200